Updated on 2 August 2013 by

Small business owners are always looking for ways to save money. A great way for small businesses to maximize their office equipment investment is to look at an All In One (AIO) inkjet printer for their printing and copying needs.
AIO printers print both in black and color, as well as scan and copy. Some also include a fax function. Many have ports for flash drives, photo cards, phones and other media devices. When looking for the best office inkjet printer, you need to decide which features will enable you to accomplish your work efficiently, while remaining cost effective.


Duty Cycle

Considered by many to be the most important feature, the duty cycle refers to the maximum number of pages a printer is rated to print monthly (www.computershopper.com). It is important to note the difference between the maximum and recommended duty cycle. The recommended duty cycle is what a business can reasonably expect to print on a monthly basis. The maximum duty cycle is the maximum number of pages that can be printed each month. The more often you hit the maximum duty cycle, the faster the printer will break down. The best inkjet printers have a duty cycle of 5,000 to 30,000 pages per month.


Paper Handling 

If your office prints presentations or documents, how often do you want to refill the paper feeder? Most printers have a capacity of 50 to 250 sheets. Many have the option for two-sided printing. If your office will use the printer as the main copier, consider a printer with an automatic sheet feeder.


Ink 

When looking at the best office inkjet printer for your business, it is important to consider the cents per page. Printers using small ink cartridges will have higher cents per page cost, while those that offer larger capacity cartridges will have lower cents per page cost. Additionally, printing in color is more expensive than printing in black.


Connectivity

Do you need Wi-Fi, network or just a simple connection to a desktop? The vast majority of AIO printers can handle all three of these scenarios. If your business uses a Windows or Android based phone or tablet, you need to ensure the printer supports these devices. While most support Apple devices, support for Windows and Android is not a widespread.Most printers range in price from $200 - $400.

Taking the time to analyze your needs before purchasing will enable you to find the best office inkjet printer for your small business.


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Epson WorkForce ET-4550 EcoTank All-in-One
Brother MFC-J5720DW
Epson PictureMate PM-400 Personal Photo Lab
Epson WorkForce WF-100
HP Envy 5540 All-in-One
Epson WorkForce ET-4550 EcoTank All-in-One
Brother MFC-J5720DW
Epson PictureMate PM-400 Personal Photo Lab
Epson WorkForce WF-100
HP Envy 5540 All-in-One
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Release Date
Aug 2015
Apr 2015
Nov 2015
Mar 2015
Oct 2015
Printer Type
Ink Jet, All-In-One, Standard All-Purpose
Ink Jet, All-In-One, Standard All-Purpose
Ink Jet, Dedicated Photo
Ink Jet, Printer Only, Standard All-Purpose
Ink Jet, All-In-One, Photo All-Purpose
Output Type
1-pass color
1-pass color
1-pass color
1-pass color
1-pass color
Platform
Android, iOS, Linux, Mac OS, Windows
Mac OS, Windows
Maximum Resolution(BW) - Horizontal
1200.0 dpi
1200.0 dpi
Maximum Resolution(BW) - Vertical
4800.0 dpi
6000.0 dpi
Average Rating
 3.7 stars
 4.0 stars
 3.8 stars
 3.8 stars
 3.4 stars
Ease of Use
33% Positive
67% Negative
87% Positive
13% Negative
50% Positive
50% Negative
77% Positive
23% Negative
44% Positive
56% Negative
Quality
100% Positive
28% Positive
72% Negative
66% Positive
34% Negative
75% Positive
25% Negative
100% Positive
Economy
100% Positive
80% Positive
20% Negative
22% Positive
78% Negative
75% Positive
25% Negative
Performance
16% Positive
84% Negative
33% Positive
67% Negative
50% Positive
50% Negative
25% Positive
75% Negative
40% Positive
60% Negative
Scanner
100% Positive